Hosting an event
Prep
- create GitHub cfp issue for next month (one day before this month)
- venue and once confirmed
- create meetup event
- signup event at with engineers.sg at their spreadsheet for recording
- find a nearby snack place that opens nearby
Hosting
- what is RK, popup talk signup opens
- shoutouts to
- talk.css for resources and supports (likely happens on the second day)
- ReactJS for supports & same topic, encourage people to go
- engineers.sg for recording
- venue sponsor
- if any company would like to sponsor the venue for next month please speak with us
- react updates (if applicable)
- first 3 talks
- networking break (15 mins)
- ask that the speakers make themselves available
- encourage people to speak with each other
- discover common projects
- discuss talk ideas
- last two talks
- popup talks that runs until 2050
- remind speakers to update their resources to the github issue
- encourage people to sign up to talks (#learnInPublic) and tell them how (create issue under label "talk" and reference next month's cfp issue)
- tell people about post event snack
- good night
Slides
Our meetup pages can be played as slides, see here for instructions and create issue in community site repo for feature request.
During the event
- twitter live posting
End of the event
- help venue wrap up
- thank venue sponsor for hosting us
Post event
currently jennie has been doing all the photo editing, which is a lot of work. not sure if we should continue this costly task, but here are some we should actually do
- tell people about what happened during this month's RK
- send out information about talks, links to videos and resources, etc
- tell people (again) to propose to speak at next month's event
Notes
the notes are meant for noting down things we have in mind that we did well or can be better.
#1
aug 6 2019
we did well
- rly very cozy
- lightning talks are fun and well paced
- nice discussions (i joined a few)
- people like the after snack, it can be regular, better planned out and invite more people to join
we can improve
- for the intro: we can learn to pace things well, introduce people to what we are doing at each segment, give ample time at each segment make sure people are following
- the break is intended for questions / discussions / networking, let's promote it not as a restroom break next times 😅
- we can find place for post event snack beforehand and invite people at the end of our events
Discussions
Popup discussions around the organization of RK
Prep discussion before the first meetup
ken & wei, july 18 2019
Other meetups have their own style of hosting. As an example, ReactJS has roughly no hosting. SingaporeCSS has a hosting in a very local vibe. However, we don't have to be the same, can consider as reference.
We've been doing well with all the prep / interviews with speakers etc. We definitely will be very nervous for the first few times and it's ok. I think in the long run we'll relax and have our vibes up.